Virtual Assistant - Sales and Marketing

PANAMA OUTSOURCE SOLUTIONS -

At Panama Outsource Solutions, we have years of experience staffing and developing talented and dynamic teams to support a wide range of client projects and needs. Our organizational leadership is made up of both Americans and Panamanians and almost all based full time out of Panama. We have the local experience and tried and true practices and processes to identify, hire, train, and retain top tier staff. Our robust hiring and knowledge transfer processes allows us to go from contract to implementation in as little as 30 days.

  • Panamá, Panamá - Panama
  • Atención al Cliente, Call Center y Telemarketing
  • No especificado
  • Full-time | Presencial
  • Junior
  • Secundario (Graduado)

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Descripción del puesto

Panama Outsource Solutions is seeking a detail-oriented and resourceful Virtual Assistant to support a sales and marketing teams through targeted data mining and lead research for one of our established clients. This position is a mostly researched based role. Some phone work may be required to confirm information, but you will not taking calls or on a queue. This position is well suited for someone who is a strong researcher and doesn’t want to be on the phones all day.

Key Responsibilities 

Data Mining & Lead Research 

  • Research and compile Board Member contact information for HOA and community association boards using publicly available resources, including state Secretary of State websites, TREC Management Certificates, county appraisal districts, and people-finding tools such as WhitePages.com. 

  • Cross-reference multiple data sources to verify the accuracy and completeness of contact records, including names, phone numbers, email addresses, and mailing addresses. 

  • Identify key decision-makers within target community associations across selected markets

CRM & Data Management 

  • Accurately enter, update, and maintain lead and contact records in HubSpot, ensuring data integrity and consistency. 

  • Organize and tag records by market, association type, and outreach status to support sales team workflows. 

  • Flag duplicate records, outdated information, and data quality issues for resolution. 

Sales & Marketing Support 

  • Collaborate with business development representatives to prioritize research based on target markets and campaign needs. 

  • Support marketing campaigns by providing clean, segmented contact lists for email and direct mail outreach. 

  • Track and report on research output and data quality metrics on a regular basis. 

Market Expansion Research 

  • Assist in identifying prospective community associations in new and emerging markets. 

  • Research state-specific regulatory databases and filing requirements to support market entry efforts. 

What Success Looks Like 

The ideal candidate will consistently deliver accurate, well-organized contact data that enables our sales team to engage the right decision-makers efficiently. You will be expected to maintain a steady research output, proactively flag data quality issues, and adapt to shifting market priorities as the company grows into new territories. 

Job Location

This job will begin in person in our Obarrio office. Candidates should be able to make the commute regularly without tardiness or absences. After the probationary period, team members may be eligible to work from home, provided they are meeting client performance requirements and have a work from home set up that meets company IT Requirements. Work from Home is a privilege and is not guaranteed.

*Panama Outsource Solutions is frequently hiring for multiple positions. You may be eligible to be considered for other positions besides this one. Not all positions are Work from Home eligible*


Requisitos

Required 

  • 1+ years of experience in data mining, lead generation, virtual assistance, or a similar research-intensive role. 

  • Proficiency in navigating public records databases, including Secretary of State business filings, property records, and regulatory certificate portals. 

  • Working knowledge of HubSpot or a comparable CRM platform. 

  • Strong attention to detail with a commitment to data accuracy and completeness. 

  • Excellent organizational and time management skills, with the ability to manage high-volume research tasks independently.

  • Excellent written and spoken English 

Preferred 

  • Familiarity with the community association management or property management industry. 

  • Experience with people-search tools such as WhitePages, TruePeopleSearch, or similar platforms. 

  • Experience supporting sales or business development teams in a B2B context. 


Beneficios

$ 900/month

Retention bonuses offered at 6 months ($250) and 1 year ($400).

Referral bonuses are available as well

Free Private Health and Life Insurance provided through Palig after 3 months

Monday- Friday, US Daytime (Exact schedule TBD)

Full Time- Permanent Contract


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